Family Educational Rights and Privacy Act | Directory Information | Release of Student Information Form

Family Educational Rights and Privacy Act

Annual Notice to Students
Syracuse University intends to comply fully with the provisions of the Family Educational Rights and Privacy Act of 1974. This act protects the privacy of education records, establishes the right of students to inspect and review their education records, and provides guidelines for the correction of inaccurate or misleading data through informal and formal hearings. Students also have the right to file complaints with the Family Educational Rights and Privacy Act Office concerning alleged failures by the institution to comply with the Act. Copies of the policy established by the University in compliance with the Act are available in the Registrar's Office, 106 Steele Hall. This policy includes a list of the types and locations of all student education records kept at the University. Questions concerning the Family Educational Rights and Privacy Act may be referred to the Registrar's Office.

Directory Information
Syracuse University has designated certain items of students' education records as "Directory Information," which may be disclosed under FERPA without students' permission (asterisked items are printed in the University's telephone directory):

Name*
Current address*
Current phone number*
Permanent address*
Permanent phone number SU e-mail address*
Dates of attendance Full/part-time status Class/level*
SU school/college(s)*
Major(s)/degree program(s)
Degree(s) earned and date(s)
Academic awards and honors
Prior postsecondary institutions attended
Athletic participation

"Directory Information" may be made available through the following media:

1. The University's annual printed telephone directory
2. Electronic and Internet directories
3. Telephone or written responses to requests from external/third parties
4. Announcements of academic achievements released by the Office of Public Relations to students' hometown newspapers
5. The annual Register of Graduates, and
6. The Department of Athletics

. To prevent disclosure through the media represented in items 1-4, students must file a Request to Prevent Disclosure of Directory Information form with the Office of the Registrar, 106 Steele Hall. Such requests may be filed at any time and will remain in effect permanently (including after departure from the University) or until changed by students.

In order to prevent asterisked items from appearing in the University's annual printed telephone directory, students must file the Request form within the first two weeks of classes in the fall semester. Requests filed after this deadline in the fall semester will prevent designated Directory Information from appearing in subsequent telephone directories.

Students who wish to allow Directory Information to be released (items 1-3 above) but who want to prevent hometown news releases (item 4) and/or listing in the annual Register of Graduates need to contact the Syracuse University Office of University Communications, 820 Comstock Ave. Syracuse, NY 13244-5040 or call 443-1068. Student athletes who wish to prevent disclosure of information related to athletic participation should contact the Department of Athletics.

Syracuse University assumes that a student's failure to specifically request blocking access to any element of "Directory Information" constitutes approval for disclosure.

Questions about FERPA, students' privacy rights, and Syracuse University's compliance procedures may be directed to the Office of the Registrar, 106 Steele Hall, Syracuse University, Syracuse, NY 13244-1120.

Know Your Privacy Rights
Please remember that if you want directory information to be suppressed from the printed SU directory, you must file the Request to Prevent Disclosure form at 106 Steele Hall within the first two weeks of classes in the fall semester.

In addition, if you would like confidential student record information released to a designated third party, or yourself, click on the link below for the Release of Student Information form. Print the form, complete applicable information, and be sure to sign and date the form. Then, fax the form to Student Administrative Services at (315) 443-3806 or Bursar/Registration at (315) 443-3255. If you do not have access to a fax machine, mail or deliver the form to University College, 700 University Avenue, Syracuse, NY 13244. If you have any questions, please contact (315) 443-3261.

Release of Student Information Form (Word Document)